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WHAT IS A PERMIT?
A permit is one form of an agreement that authorizes an individual or entity to access a Miami-Dade County airport to engage in any business or commercial activity. Any individual or entity requiring access to a County operated airport to transact business with an airport tenant, must first obtain a permit agreement from the Miami-Dade Aviation Department.
WHO IS REQUIRED TO OBTAIN A PERMIT AGREEMENT?
Any person, firm, corporation or other legal entity requiring access to a Miami-Dade County airport in order to transact business with an airline or other airport tenant must obtain a permit or other written agreement (such as a lease or a license) issued by the Real Estate Management and Development Division of the Miami-Dade Aviation Department.
GENERAL PERMIT INFORMATION:
Permits are issued solely to the individual or entity named on the permit and are not transferable. The rights and privileges granted by the permit can be exercised only by the Permittee, through its officers, partners and employees, and not by or through any other person, corporation or legal entity. Download sample Permit Agreement.
A. Term:
Permits are issued for a term of month-to-month not to exceed one year but may be extended month-to-month for up to an additional year at the discretion of the Aviation Department. The County’s Administrative Order 8-5 permits the Aviation Department to extend permits for a greater period of time if the permittee is providing goods and services on a competitive basis, i.e., the permittee is competing with other permittees or companies on the airport providing similar goods and services.
B. Permit Requirements:
Permit Fees: Advance permit fees include a non-refundable application fee and a security deposit currently at $1,000 each for a total initial financial outlay to the permittee of $2,000. Both the application fee and the security deposit are subject to change at the discretion of the Board of the County Commissioners.
In addition to these costs, there is a monthly opportunity fee of 7% of all gross revenues arising from the permittee’s activities on the airport. The 7% fee also applies to activities outside the airport if airport access is essential to the permittee’s business activity.
Report: By the 10th day of month following the month in which services were rendered, Permittees are required to provided MDAD with a report listing the customers’ services and the revenues derived from those services. The report must be filed on the form provided by the Department whether or not revenues were received.
Late Fees: Late monthly reports and opportunity fee payments are subject to late payment and delinquency charges respectively. The Late report charge is currently $50 each calendar day the report is late and delinquency fees are 1 ½ % monthly.
Permittees are responsible for any other fees that may be required by the County from time to time and applicable to the permittee’s operations.
Audit: CPA certified annual audits are also required within 90 days of the anniversary of the effective date of the permit if gross revenues generated by the permit are $250,000 or more. If annual revenues are less than $250,000 a notarized report in the form approved by the Department is required.
Insurance: During the term of the permit, permittees are required to acquire and maintain commercial general liability, automobile liability, automobile liability, and, if applicable, environmental insurance coverage to the extend then required by the Aviation Department’s Risk Management requirements.
C. Regulations:
Permittees are responsible for obtaining and maintaining all required federal, state and local licenses, certificates and other documents required for their operations. Additionally, permittees must observe and comply with all laws, statutes, ordinances, regulation and rules of federal, state and county governments, and all operational guidelines that may be instituted from time to time.
Permittees will also be governed by other terms and conditions included in their individual permits and not specifically mentioned here.
Permits may be terminated at the discretion of the Department upon 15 calendar days notice for violation of any of the terms and conditions in the permit.
MDAD PERMIT PROCESS:
A. How to Obtain a Permit Application:
The Permit Application form is provided electronically herewith with all other required forms. Download the Permit Application form, which must be completed and executed. Permit Applications may be submitted to the following address:
realestate@miami-airport.com.
B. Application Process:
- Fill in all information requested on the application form.
- Submit the completed form along with letters of intent from the tenant with whom you will be conducting business.
- MDAD will not issue a permit to a permittee until the permittee has entered into contracts or agreements with tenants or other parties on the airport with whom the permittee will do business. Letters of intent must be on letterhead stationary of the company to whom the services will be provided and must detail the purpose and scope of those service(s); indicate the name of the contact person for the tenant(s) requesting the service(s); and indicate the airport and location at which the service(s) will be provided).
C. Application Submittal Instructions:
The application and letter(s) of intent along with the $1,000 permit application fee may be mailed to:
Miami-Dade Aviation Department
Real Estate Management and Development
Permits
P.O. Box 025504
Miami, FL 33102-5504
OR via courier
Miami-Dade Aviation Department,
Real Estate Management & Development Division,
2261 NW 66th Avenue, Building 702, Suite 217
Miami, Florida 33122-2221.
We will accept completed applications and letters of intent via e-mail to realestate@miami-airport.com. However, the process will not go forward until the application fee is received by MDAD at the above address.
D. Application Review:
Applications for a permit may be reviewed by more than one division of the Aviation Department. Therefore, the application process may take up to three weeks depending on the complexity of the application.
E. Permit Eligibility:
Applicants not registered with the State of Florida Division of Corporations or whose status is inactive, or who is in arrears to the County on another contract, or non- compliant with applicable DBD requirements, will not be eligible to receive a permit.
F. Permit Package:
Once eligibility is determined, the Department will extend a permit offer by sending the applicant the following:
- Three copies of the form of Permit which must be executed according to the instructions
- Miami-Dade County Single Execution Affidavits which must be completed in its entirety, executed, and notarized.
- Affidavit of Members, Managing Members and Managers of Florida Limited Liability Company (LLC), if applicable.
- Affidavit of Members, Managing Members and Managers of Non-Florida Limited Liability Company (LLC), if applicable.
G. Additional Required Documents and Items:
The three completed copies of the permit and the executed affidavits must be submitted to the Department together with :
- Insurance Certificate for General Liability and Auto Liability.
- Completed No Auto Insurance Certification, if applicable.
- A copy of active agreement(s) with each entity for whom services are to be provided. The agreement must be executed by both parties, must describe the scope of work and must specify the term (effective date and expiration date).
- Security deposit in the amount of $1,000.00 (refundable).
The documents may be returned to:
To the address below:
Miami-Dade Aviation Department
Real Estate Management and Development
Permits
P.O. Box 025504
Miami, FL 33102-5504
OR via courier
Miami-Dade Aviation Department,
Real Estate Management & Development Division,
2261 NW 66th Avenue, Building 702, Suite 217
Miami, Florida 33122-2221.
H. Permit Approval Process:
The permits and accompanying documents are reviewed by staff then forwarded to the County Attorney’s Office for legal sufficiency. The length of time for this review depends on the completeness of the documents returned to us.
Once the documents are approved for legal sufficiency the package is sent to executive staff for further review and execution by the Director.
Please note that an individual’s and entity’s track record with other County contracts is pertinent to the decision to award or not award the permit. Outstanding compliance issues on other contracts delay the decision to award the permit.
CONTACT INFORMATION:
If you have any questions related to the application for new permits, please contact the Real Estate Management and Development Division at 305-876-7027.
REQUIRED FORMS:
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