Permit Agreement Procedures

General Permit Information
Permits are issued solely to the individual or entity named on the permit and are not transferable. The rights and privileges granted by the permit can be exercised only by the permittee, through its officers, partners and employees, and not by or through any other person, corporation or legal entity. Download sample Permit Agreement.

A. Term
Permits are issued for a term of month-to-month not to exceed one year, but may be extended month-to-month for up to an additional year at the discretion of the Aviation Department. The County's Administrative Order 8-5 permits the Aviation Department to extend permits for a greater period of time if the permittee is providing goods and services on a competitive basis, I.e., the permittee is competing with other permittees or companies on the airport providing similar goods and services.

B. Permit Requirements
 
Permit Fees
Advance permit fees include a non-refundable application fee and a refundable security deposit currently at $1,000 each for a total initial financial outlay to the applicant of $2,000. Both the application fee and the security deposit are subject to change at the discretion of the Board of the County Commissioners.
 
In addition to these costs, there is a monthly opportunity fee of 7% of all gross revenues arising from the permittee's activities on the airport.  The 7% fee also applies to activities outside the airport if airport access is essential to the permittee's business activity. A monthly opportunity fee of 3% of all gross revenues is established for all aircraft maintenance service providers and a monthly opportunity fee of 30% of all gross revenues is established for all vending machine operators.
 
Report
Permittees are required to provide MDAD with a report listing the customers' services and the revenues derived from those services by the 10th day of month following the month in which services were rendered.  The report must be filed on the form provided by the Department whether or not revenues were received.
 
Late Fees
Late monthly reports and opportunity fee payments are subject to late payment and delinquency charges respectively. The Late report charge is currently $50 each calendar day the report is late and delinquency fees are 1½ % monthly.

Permittees are responsible for any other fees that may be required by the County from time to time and applicable to the permittee's operations.

Audit
CPA certified annual audits are also required within 90 days of the anniversary of the effective date of the permit if gross revenues generated by the permit are $250,000 or more. If annual revenues are less than $250,000 a notarized report in the form approved by the Department is required.
 
Insurance
During the term of the permit, permittees are required to acquire and maintain commercial general liability, automobile liability,  and, if applicable, environmental insurance coverage to the extent then required by the Aviation Department's Risk Management requirements.

C. Regulations

Permittees are responsible for obtaining and maintaining all required federal, state and local licenses, certificates and other documents required for their operations. Additionally, permittees must observe and comply with all laws, statutes, ordinances, regulation and rules of federal, state and county governments, and all operational guidelines that may be instituted from time to time.
 
Permittees will also be governed by other terms and conditions included in their individual permits and not specifically mentioned here.
 
Permits may be terminated at the discretion of the Department upon 15 calendar days notice for violation of any of the terms and conditions in the permit.

A. How to Obtain a Permit Application
The Permit Application form is available on this site along with all other required forms. Simply download the Permit Application form and complete. Permit related questions may be submitted to the following address:  BusinessPermitMgr@miami-airport.com.

B. Application Process
In order to initiate the process submit the completed Application along with the documents and fees mentioned below:    

• Per question #23 of the Application (refer to the details provided), a Table of Organization for your company.
• Per question #24 of the Application, a copy of your Local Business Tax Receipt (formerly know as the Occupational License).
• A non-refundable application fee in the amount of $1,000. The check should be made payable to the "Miami-Dade Aviation Department."
• A copy of the service agreement between the applicant and the customer(s) to whom services will be provided. MDAD will not issue a permit to an applicant unless a fully executed copy of the mentioned agreement is submitted. The required service agreement/contract may be brief, but if must provide the following information:
  
  
  • The effective date and term of the agreement/contract.
  • A detailed scope of the services to be provided.
  • The airport location(s) where the services will be provided.
  • The agreement must be executed by both parties.

• Insurance Certificate for General Liability and Auto Liability in compliance with the following Miami-Dade County insurance requirements:
   
  (a) Commercial General Liability Insurance:  On a comprehensive basis, including Contractual Liability, products, and completed operations in an amount not less than $1,000,000.00 combined single limit per occurrence for bodily injury and property damage. Miami-Dade County must be included as an Additional Insured with respect to this coverage.

• (b) Automobile Liability Insurance:  Automobile Liability Insurance, covering  all owned, non-owned, and hired vehicles used by the Permittee in connection with its operations under this Permit in an amount not less than:
  1. $5,000,000 combined single limit per occurrence for bodily injury  and property damage covering vehicles when being used by the Permittee  on the Air Operations Area (“AOA”) of the Airport.

  2. $300,000 combined single limit per occurrence for bodily injury and
  property damage covering vehicles when being used by the Permittee off of the AOA.

  Quality of Insurance Company: The insurance coverages required herein shall include those classifications as listed in the Standard Liability Insurance Manuals, that most nearly reflect the operations of the Permittee under this Permit. All insurance policies required herein shall be issued by companies authorized to do business under the Laws of the State of Florida. The companies must be rated no less than "A-" as to Management, and no less than "VII" as to strength in accordance with the latest edition of "Best's Insurance Guide", published by A.M. Best Company, Inc., or its equivalent as approved by MDAD’s Risk Management Division.

C. Application Submittal Instructions
The application and service agreement(s) along with the $1,000 permit application fee may be submitted in person OR via courier to:

MIAMI-DADE AVIATION DEPARTMENT
AIRPORT CONCESSIONS BUSINESS DEVELOPMENT AND RETENTION
Attn: Permit Section
5200 NW 21St Street
MIAMI FLORIDA 33122-2221
Miami International Airport
Concourse H, 4th Floor – Suite H40342


D. Application Review
Permit applications may be reviewed by more than one division of the Aviation Department. Therefore, the application process may take up to three weeks depending on the complexity of the application.

E. Permit Eligibility
Applicants not registered with the State of Florida Division of Corporations or whose status is inactive, or who is in arrears to the County on another contract, or non-compliant with applicable DBD requirements, are not eligible to receive a permit.

F. Permit Package
Once eligibility is determined, the Department will extend a permit offer by sending the applicant the following:

• Three copies of the form of Permit which must be executed according to the instructions.
• Miami-Dade County Single Execution Affidavit which must be completed in its entirety, executed, and notarized.
• Affidavit of Members, Managing Members and Managers of Florida Limited Liability Company (LLC), if applicable.
• Affidavit of Members, Managing Members and Managers of Non-Florida Limited Liability Company (LLC), if applicable.

These completed and executed documents must be submitted by the designated date accompanied by the required security deposit in the amount of $1,000 in person or via courier to the address provided below:

MIAMI-DADE AVIATION DEPARTMENT
AIRPORT CONCESSIONS BUSINESS DEVELOPMENT AND RETENTION
Attn: Permit Section
5200 NW 21St Street
MIAMI FLORIDA 33122-2221
Miami International Airport
Concourse H, 4th Floor – Suite H40342

G. Permit Approval Process
The permits and accompanying documents are reviewed by staff then forwarded to the County Attorney's Office for legal sufficiency. The length of time for this review depends on the completeness of the documents returned to us.

Once the documents are approved for legal sufficiency the package is rounted to executive staff for further review and execution by the Director.

Please note that an individual and entity track record with other County contracts is pertinent to the decision to award or not award the permit. Outstanding compliance issues on other contracts delay the decision to award the permit.

Contact Information
If you have any questions related to the application for new permits, please contact the Permit Section at 305-869-4683 or submit your inquiries to the following address: BusinessPermitMgr@miami-airport.com

Please contact Ground Transportation at (305) 876-7497, or rpaneca@flymia.com for permits on the following vehicles:

• Limo
• Crew
• Food vendor
• TNC/TNE (Uber, Lyft, etc.)
• Off-airport rental
• Hotel shuttle
• Expedite (baggage handlers, armored vehicles, mail delivery vehicles, etc.)